For rental shops
Waivers for equipment and party rentals
The waiver is on the booking confirmation. Pickup is for checking IDs and gear — not rewriting paper forms.
Bounce houses, tools, bikes, boats, and party equipment need a signed record before they leave your control. Name damage, misuse, and injury risks that match what you rent.
Send the equipment rental waiver with the reservation. QR at the counter covers walk-up rentals. Add a deposit or ID field if you already collect those on paper.
Seasonal operators can reuse one form and update the activity description per season.
Not legal advice. Insurers often want specific language — have counsel review it.
Start here
Templates
Related
Questions
Party rentals vs outdoor gear?
Same template pattern. Edit the equipment list and risks so a bounce house and a ski rental are not described the same way.
Group events?
Have the booking contact sign, and require individual guest waivers when your insurer wants every participant on file — common for inflatables.
Damage deposits?
Collect payment authorization through Stripe or Square on the form if you take deposits. Do not store raw card numbers in a text field.